Terms and Conditions of Participation

Event: 5th International Meeting of Choirs in the Vatican
Dates: 5 – 6 – 7 February 2027
Organizer: Fondazione Nova Opera ETS
Piazzale delle Belle Arti, 8 – 00196 Rome (RM)
Tel. +39 06 92929938
Tax Code: 96612930584

1. Purpose

These terms and conditions govern the registration and participation procedures for the 5th International Meeting of Choirs in the Vatican, scheduled to take place from 5 to 7 February 2027 at the Paul VI Audience Hall.

2. Nature of the contribution

Participation in the event requires the payment of a contribution intended to support the organization of the event and to assist the participation of choristers coming from economically or socially disadvantaged contexts.

The participation contribution does not include:

• Meals
• Travel
• Accommodation

3. Participation fees

• € 50.00 for each adult participant
• € 10.00 for the optional choir participation certificate (one certificate per group)

In the case of group registration, the group contact person indicates the total number of adult participants.

Participation of minors

For children up to 13 years of age (born after 31/01/2013), access is free of charge; however, registration through the official form is mandatory.

Children may participate only if accompanied by a duly registered adult.

Each accompanying adult may register a maximum of 2 children.

The number of participating children must be indicated in the registration form.

The event is conceived as an international conference primarily intended for adult choristers and has not been designed for the participation of children’s choirs or youth choirs. The participation of minors is permitted exclusively as accompanying children of registered adult participants, in accordance with the conditions set out above.

4. Payment Methods

The participation fee can be paid using one of the following methods:

• Bank Transfer
• PayPal

Payment by Bank Transfer

If payment is made by bank transfer, the payment must be completed in advance.

Participants must therefore complete the bank transfer before submitting the registration form and upload the payment receipt within the registration form.

The registration will be considered valid only after the Organization has verified the payment.

IBAN: IT05V0200805194000107405297
Account holder: FONDAZIONE NOVA OPERA
BIC/SWIFT: UNCRITM1B71

Payment via PayPal

If PayPal is selected, participants can complete the payment online, including by using a credit card.

In this case, no payment receipt needs to be uploaded in the registration form.

After verification of the payment, a confirmation receipt of participation will be sent by email.

If payment is made via PayPal, the Organization may apply an additional administrative fee equal to 1.8% of the total amount due, including the participation fee and any contribution for the certificate.

The amount of the administrative fee will be clearly displayed in the summary before confirming the payment.

This fee does not apply to payments made by bank transfer or other non-electronic payment methods.

Bank charges
For payments made by bank transfer, all fees, commissions, or charges applied by the participant’s bank or any intermediary banks are the sole responsibility of the sender.

The Nova Opera Foundation must receive the net amount corresponding to the participation fee. Any bank charges cannot be borne by the Organization.

If the amount received is lower than the required fee, the registration will be considered complete only after the remaining balance has been paid.

5. Non-refundability and transfer of the Pass

The participation contribution is non-refundable.

If a participant is unable to attend:

• The Pass may be transferred to another person.
• In the case of individual registration, the details of the new participant must be communicated in advance in order to update the registration.

6. Sheet music distribution

The sheet music for the various moments of the event will be sent by email starting from June 2026 to the address provided during registration.

7. Access Pass distribution

Starting from January 2027, a special personal Pass with a unique QR code allowing access to the Paul VI Audience Hall will be sent by email.

For groups, the Passes of all participants will be sent exclusively to the group contact person.

The Pass may be presented in printed or digital format and will be scanned before security checks.

8. Official KIT

The Pass allows participants to collect the official event kit.

The KIT can be collected:

• Thursday 4 February 2027 from 16:30 to 18:30
• Friday 5 and Saturday 6 February 2027 during the event

Collection may be carried out by the group contact person or by a group member holding a valid Pass.

9. Participation certificate

The participation certificate, if requested during registration, requires an additional contribution of €10.00 to cover printing costs. The certificate is issued once per choir and is not personalized for each individual participant.

The certificate will be printed in A3 format on premium parchment-style paper.

It will not be possible to modify the choir name or the submitted information after final confirmation and, in any case, after the document has been printed. The Organization is not responsible for errors resulting from incomplete or incorrect information provided by the group contact person.

The certificate will be delivered exclusively in person at the Paul VI Audience Hall Secretariat during KIT collection. No shipping or reprinting will be provided in case of non-collection.

10. Program changes

The Organization reserves the right to modify the program, schedule, or format of the event due to organizational requirements, decisions of competent authorities, or force majeure, without this giving rise to any right to refund.

11. Liability

Each participant is responsible for their own conduct during the event.

The Organization shall not be liable for damage to persons or property resulting from participants’ behavior, nor for the loss or theft of personal belongings.

Minors remain under the full responsibility of the accompanying adult.

12. Use of images and recordings

During the event, photographs and video recordings may be taken for documentation, promotional, and institutional purposes.

By registering, participants authorize the use of their image within the limits of the purposes stated above, without any right to compensation.

13. Personal data processing

Personal data will be processed in accordance with EU Regulation 2016/679 (GDPR) and as specified in the Privacy Policy published on the official event website.

The data will be used exclusively for organizational, administrative, and informational purposes related to the event.

14. Acceptance

By completing the registration form and paying the participation contribution, the participant (or the group contact person) declares that they have read, understood, and fully accepted these terms and conditions.